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Before You Go: Data-Based Considerations for the End of the Year

It’s my great pleasure to introduce you to a new member of our team – Nicol Russell. Nicol has joined Teaching Strategies as our new Director of Head Start Research and Support. Some of you may already know her from her past roles as a teacher, program and state-level administrator or in her role as a member of the NAEYC Governing Board. With 20+ years of experience championing high-quality early learning for all children, Nicol is a perfect fit for our Teaching Strategies family. Below you’ll find Nicol’s first blog post, but rest assured you’ll hear more from her soon!


It’s May and while the excitement of summer-time fun is seeping in (cue the swim suits and flip-flops), there is also a mad dash to wrap up the current school year.

A key component of any good end-of-year process is making time and space to review assessment data. It is important for teachers and administrators to review data as they make plans for their students and programs.

Here are some suggestions on ways to use end-of-the-year assessment data:

  1. Individual Student Celebrations
    World-renowned expert on formative assessment Margaret Heritage says, “[F]eedback that the teacher provides to students is also an essential resource so the students can take active steps to advance their own learning. In reality, the feedback to students can be understood as instructional action.”[1] In addition to helping students become owners of their learning, formative assessment data can be used to celebrate growth and learning with students. If you are a classroom teacher, consider ways to give your students feedback on the growth they have made throughout the year. For instance, you could use the data from the Individual Child Report in MyTeachingStrategies® to create meaningful, relevant feedback. For younger students, this could be done with a drawing that illustrates concepts like growth, movement, change, or increase. Click here for more creative ideas. The time you take to reflect on growth and celebrate with students can help them feel accomplished and excited to keep on learning.
  2. Transition Planning
    As students transition from one grade to another (e.g., from preschool to kindergarten or from first to second grade), the information teachers are able to share with one another is invaluable. The teacher who has had a student for an entire school year has a cache of knowledge about that student—his or her interests, motivations, strengths, needs, and other nuanced information. For the teacher of the student’s next class or grade, this comprehensive data about the incoming student can be very useful as she sets the student up for success from the first day. If your program is using the MyTeachingStrategies® platform, consider using the Development and Learning Report or the Snapshot (Birth Through Third Grade) Report to share information between grades. This becomes especially important if a child is transitioning from a Head Start classroom or other setting and is entering a public or charter school for the first time. Click here to read a recent blog post with great tips from Kai-leé Berke on preparing students for their transition from pre-K to kindergarten.
  3. Program Planning
    If you are a program administrator, the end of the year presents an opportunity to reflect on and analyze your program’s data. As a former administrator of both a child care and a school district program, I know what you’re thinking—Nicol, there is so much to do to end the year; data analysis isn’t a priority. I’ve got teacher contracts to secure, parent-teacher conferences to oversee, IEP meetings to attend, and the list goes on and on. Well, you’re right. You do have many important activities going on at this time of year. I’m here to say we have resources that can help you get it all done. For instance, if you are working on developing a professional development plan for your teachers, you can use data from the Interrater Reliability Report or the Online Professional Development Report in MyTeachingStrategies® to determine what kinds of professional development teachers may need to more effectively or efficiently use the formative assessment process in their classrooms. Or, you can plan to host an end-of-the-year “data dive day” with your staff and use the Alignment Report to start a dialogue about the students in your program and inform future plans for improvement. This can create a practice of continuous quality improvement that benefits the program and ultimately, the students.

As I think back to when I taught kindergarten, I remember feeling that the end of year was such a special time for me and my students.

Everything we were working on during the year was coming to an end and rather than feeling sad about it, we thought back fondly on our shared experiences: the laughter, the accidents, the time I forgot to bring the key to get back into the building when we went to the playground and then had to walk all the way around the school to the office to get back inside (I did that at least once a year). I hope that you make time in the flurry of all the other activities you are doing right now to reflect on the year, reminisce with one another, and feel proud of everything you did to help make this school year a great one.

— Nicol

That’s me on the left with my colleagues Principal Paul Ohm, Head Start Grantee Director Erin Lyons, and AZ Department of Education ECE Program Specialist Millie Archer.

Photo courtesy of Sure Shot Photography.

[1] https://www.csai-online.org/sites/default/files/resources/4666/FA_Enabler_of_Learning.pdf


Support your teachers’ implementation of ongoing, observational assessment with GOLD®.

Designed for teachers, by teachers, GOLD® supports teachers’ ability to incorporate observational assessment into everyday routines and experiences. And when GOLD® is access through MyTeachingStrategies®, assessment data automatically links to curriculum planning, with robust online professional development, and cutting-edge reporting conveniently available through the same platform.

Visit TeachingStrategies.com/GOLD to learn more.

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